Elementary School Special Education Compliance and Billing Analyst

Elementary School Special Education Compliance and Billing Analyst
Bronx, New York

Seton Education Partners seeks a mission-driven, detail-oriented leader to serve as the Elementary School Special Education Compliance and Billing Analyst for the Brilla Public Charter Schools Network.  This position reports directly to the Elementary School Director of Student Services and is based in the Bronx, NY.

About Seton Education Partners

Co-founded in 2009 by KIPP pioneer Scott W. Hamilton and Teach for America alumna Stephanie Saroki de García, Seton Education Partners is a response to the dramatic decline of urban Catholic schools which have historically been the greatest equalizing factor for economically underserved children, families and communities in America for decades. 

Specifically, Seton expands opportunities for parents in underserved communities to choose an academically excellent, character rich, and—for those who seek it—vibrantly Catholic education for their children. As a national non-profit, Seton partners with (arch)dioceses and others across the country to implement innovative and sustainable new models that bridge the best of Catholic education's rich tradition with new possibilities. Seton was born of the belief that a tremendous opportunity exists to revitalize urban Catholic schools in America and strengthen the education they provide. The challenges are significant, to be sure, but with an entrepreneurial and innovative spirit, much can and should be done, not only to preserve this national treasure but also to build on its foundation for the benefit of thousands of children in America’s most underserved neighborhoods.

Seton has pioneered multiple innovative and high-impact solutions to the shuttering of Catholic schools in underserved communities. Seton is working to take these remarkable achievements to scale by managing a network of schools and programs that ensure that thousands of underserved children whose Catholic schools close—and other local children—have access to an academically excellent, character-building, and, for those who choose it, faith-nurturing education. Seton provides a national model for how other cities facing the shuttering of Catholic schools can continue to serve children and families with limited educational options. For more information on Seton Education Partners, please visit www.SetonPartners.org.

About the Brilla Schools Network

Brilla Public Charter Schools is a network of K-8th grade schools that currently serves nearly 1,600 students from Mott Haven, University Heights and Highbridge in the Bronx. The network plans to grow from a current four elementary and two middle schools to four elementary and four middle schools educating some 4,000 students in the Bronx. Core to our mission is that our students become young men and women of good character and spirit and be prepared for excellence in high school, college, and beyond. Brilla combines a classical approach to education -- an emphasis on virtue formation, Truth, Beauty, and Goodness, and direct instruction of a content-rich curriculum that has stood the test of time -- with co-teaching practices and individualized online learning.* We approach the formation of our students holistically and also set high academic expectations. Ours is a joyful community that honors the dignity of each student, family member and staff. 

About El Camino Network

El Camino, which means “The Way” in Spanish, is an optional, privately-funded Catholic after-school faith formation program that is closely partnered with Brilla charter schools. El Camino helps children, their families and their catechists to know, love and serve Christ and His Church; develop the habits, dispositions and beliefs that are indispensable to human flourishing and happiness; and live as disciples in this world and saints in the next. El Camino honors the teaching authority of the Catholic Church. Since 2013, over 260 children have been baptized through our program. 

El Camino currently serves approximately 40% of Brilla’s students for 90 minutes a day, Monday through Thursday. Children receive homework help from experienced teachers, a nutritious snack, and 30 minutes each of catechism and physical fitness. Additionally, children and families have opportunities for shared and personal prayer and character formation. This video provides a snapshot of El Camino. El Camino will grow to serve children through 8th grade, growing a grade level at a time each year.

About the job of Elementary School SPED Compliance and Billing Analyst

This role is responsible for ensuring the highest levels of compliance and programmatic integrity in services for students with disabilities across Brilla's K-8 schools. The Special Education Compliance and Billing Analyst ensures the accurate and timely submission of special education billing and compliance reports while developing data-driven systems to support student services. This role requires meticulous attention to detail, strong organizational skills, and collaboration with internal teams and external agencies to ensure compliance with the NYC Department of Education (NYC DOE) and New York State (NYS) reporting requirements. The Special Education (SPED) compliance and Billing analyst is the foundation of the network Student Services Team, which builds compliance and data systems that allow seamless communication between our Brilla campuses and the Network Team. The analyst directly supports campuses by monitoring the case management process for initials, annual, and re-evaluation IEP meetings. Another key responsibility is to support the Elementary Schools Director of Student Services by recruiting related services professionals through partnership with the Committee on Special Education to provide mandated services to Students with Disabilities. The Analyst develops and maintains data systems that track the academic outcomes of students with disabilities aligned with our assessment cycles. This role works closely with the campus Student Services teams and provides compliance systems training as requested. This role is ideal for a detail-oriented professional passionate about ensuring compliance and improving outcomes for students with disabilities.

Main Responsibilities

• Submit bi-monthly special education billing claims to the NYC DOE by verifying the accurate implementation of IEP services at elementary campuses
• Monitor and support the IEP case management process for initials, annuals, and re-evaluations at K–4 schools, ensuring meetings are held and documented on time
• Prepare and submit monthly ATS verification reports in collaboration with the Data Team, ensuring elementary schools are fully compliant with NYC DOE and NYSED reporting requirements
• Develop and maintain systems to track service mandates, provider assignments, and student encounter attendance for all students with disabilities in elementary grades
• Collaborate with the Committee on Special Education to support the recruitment, onboarding, and credential tracking of related service providers (e.g., Speech, OT, PT) serving elementary students
• Ensure that all new elementary Student Services staff have access to SESIS, internal compliance tools, and shared network folders aligned to Brilla protocols
• Create data dashboards and tools to track academic progress of students with disabilities at the elementary level, using assessment data such as NWEA, Amplify, and interim results
• Conduct monthly audits of service implementation data and provide feedback to campus-based Student Services Coordinators to improve accuracy and fidelity
• Provide targeted compliance training and systems support to K–4 Student Services teams, updating them on regulatory changes and best practices for documentation and service delivery
• Support the Director of Student Services by identifying areas for improvement in compliance systems and contributing to the continuous development of network-wide special education practices
• Other duties as assigned

Qualifications and Desired Characteristics

Candidates for the position must possess the following personal characteristics:

• Unquestioned integrity and commitment to Seton’s mission and values
• Personal responsibility with humility
• A relentless drive for excellence
• A strong belief that all children can achieve both moral and academic excellence
• Strong knowledge of federal and state regulations and NYSED reporting requirements, including IDEA,  and Section 504
• Demonstrated success in improving outcomes for students with disabilities in urban education.
• Strong data analysis skills, with experience using student performance data to drive programmatic improvements.
• Experience with billing and compliance audits for special education services.
• Master’s degree in Special Education or Educational Leadership (or equivalent experience).

The ideal candidate will bring experience, skills, and beliefs in the following areas:

• Experience with special education compliance, billing, or data management in an educational setting
• Knowledge of NYC DOE special education policies, ATS, and billing reimbursement processes.
• Strong proficiency in data analysis and reporting tools (e.g., Excel, Google Sheets, and student information systems).
• Exceptional organizational skills and attention to detail.
• Ability to collaborate effectively with school leaders, data teams, and service providers.
• Strong problem-solving and project management skills.
• Experience working with students with disabilities or in special education administration.
• Familiarity with special education case management systems and IEP tracking software.
• Understanding of state and federal special education funding regulations.
• Ability to travel approximately 10-20% of the time, primarily within the US 

To Apply

Initial application materials include a cover letter, contact information for three references, and a resume that contains information about your background and leadership experience.

Resumes without cover letters will not be reviewed.

Seton Education Partners provides equal employment opportunity for all applicants and employees.

The base salary range for this position is $65,000 to $85,000 per year, along with a comprehensive benefits package that includes medical, financial, and other benefits. New hires will typically start at the lower end of this range, depending on their relevant experience, job-related knowledge, skills, and internal equity considerations. Compensation is determined based on our salary scales.